Village Administrator's Duties

　The duties of the Village Administrator shall include, but not be limited to:

• Manage the operations of the Village of Dansville Under the direction of the Mayor and Board of Trustees, performing administrative and related duties in the day-today operations of village government.
• Clearinghouse for all trustees and Mayor for information and follow-up
• Coordination of meetings with trustees, Mayor, department heads, village residents, agencies etc.
• Keeping the Mayor, trustees and department heads aware of all the issues and projects and their status through informational packets, phone and email communication. This includes all correspondence generated to agencies, customers, etc.
• Monitoring the financial condition of the village and administering spending within the parameters of the adopted village budget and preparing financial recommendations for the review of the Mayor and Board of Trustees when necessary
• Coordinating the planning of public works activities and preparing recommendations for the Mayor and Board of Trustees and assisting department heads in the scheduling of public works projects subject to approval of the Board of Trustees.
• Dealing with the public regarding village projects, the Village Code and other like matters including the interpretation of village laws, ordinances, rules and regulations.
• Assist the Village Clerk-treasurer in the preparation of resolutions, proclamations and local laws under consideration by the Board of Trustees.
• Evaluating or causing to be evaluated all insurance coverage and making recommendations to the Mayor and the Board of Trustees concerning the same when necessary.
• With the assistance of the Clerk-Treasurer, preparing the constitutional tax margin report, annual financial report and all other like reports required to be filed with the state of federal government.
• Regulating and approving the purchase of all materials, supplies and equipment and the letting of contracts subject to the policies and budget appropriations established by the board of trustees.
• Providing the Mayor and Board of Trustees with information, analysis or evaluations relevant to all matters of the Board’s interest and preparing recommendations pertinent to said matters.
• Investigating complaints of the Mayor and Board of Trustees concerning village operations and services and reporting corrective measures taken or recommended.
• Overseeing the fulfillment of provisions of contracts, licenses or permits granted to or by the village or to which it is a party and recommending appropriate remedial action to the Board of Trustees in the event that commitments are not fulfilled.
• Having the authority to call upon the employees and officials of the village as may be required to assist in the performance of the tasks assigned herein.
• Coordination, follow up and execution of projects such as:

• Capital projects such as keeping residents informed
• Grant coordination and follow-up
• Costing issues for the state, legal issues etc.
• Lawsuit coordination
• Union issues and arbitration
• Contract negotiations
• Budget formulation, execution and analysis for next fiscal year and current year.
• Vendor questions and research as necessary
• Invoice paying monthly
• Creating, coordinating and presenting board topics each month for the Board of Trustees meeting
• Organizing any meetings needed to conduct business, i.e., department head meetings, agency meetings, special public meetings
• Liaison for the press representing the Village of Dansville to include media releases, daily phone calls, issues etc.
• Supervising the department heads and front line staff to include personnel issues and maintaining files.
• Conducting staff training as needed, for example, harassment training, standards of conduct, safety.
• Liaison with insurance carriers for claims and yearly expenditures
• Handling all FOIL requests timely
• Handling any disposition of surplus equipment and executing all needed contracts either yearly or equipment requisition, such as cleaning, maintenance, tree cutting etc.
• Creating village policies as needed
• Other duties as assigned by the Mayor or Trustees